It is the policy of the Coast Community College District to apply the federal satisfactory academic progress standards to all financial aid students and to give students the appropriate information.
The purpose of this policy is to give students a clear understanding of the satisfactory academic progress components as they relate to student financial aid.
To be eligible to receive federal and state student financial aid, you must be maintaining progress toward a specific degree (AA/AS), certificate of achievement, or transfer program. Maintaining satisfactory academic progress within the Coast Community College District (CCCD) means you must:
NOTE: Coursework from all other colleges/universities you’ve attended is counted towards Satisfactory Academic Progress.
The Federal Direct Loan Program and Federal Perkins Loan Program require that a student be enrolled in at least 6 units per semester at their home campus.
For all other programs there is no minimum number of units each semester, although it is recommended that you enroll in at least 6 units per semester (half-time status). In deciding how many units to take each semester, consider such factors as employment, course difficulty, family responsibilities, academic probation, etc.
Summer, Fall, and Spring, for student financial aid, have the same enrollment status:
NOTE: The financial aid definition of enrollment status does not change for summer session. Students are not permitted by academic standards to enroll in more than 9 units during the summer session; however, students may petition to enroll in more than 9 units. Please see your academic advisor at your award campus.
A course is considered complete once a grade of A, B, C, D, or P is posted to your academic transcript. The following grades do not count toward your completed units (however, they do count toward your attempted units): W, I, IP, RD, F, and NP.
Up to 30 units of remedial coursework (usually in math or English) and 30 units of English as a Second Language (ESL) coursework are allowed under student financial aid regulations and are not counted towards the SAP maximum timeframe. However, these courses are counted in your GPA and in the pace calculation.
If you repeat a course for which you previously received unit credit (A, B, C, or P), you may not receive financial aid to retake of the course. You may repeat a course in which you received a W, D, F, or NP, but you will only receive financial aid for that particular course if your repeat is allowable under the Coast Community College District’s standard Course Repetition policy (BP 4225 & AP 4225).
2.0 or higher is required - cumulative from all colleges/universities you have attended.
After the final grades have been posted each semester, the Financial Aid Office reviews your cumulative GPA and the coursework you’ve attempted. They calculate the percentage of units you’ve earned against the total units you’ve attempted.
YOU MUST EARN AT LEAST 67% OF ATTEMPTED UNITS AND MEET THE MINIMUM GPA REQUIREMENTS TO MAINTAIN ELIGIBILITY FOR STUDENT FINANCIAL AID FOR THE FOLLOWING SEMESTER.
If you earn less than 67% of your attempted units and/or do not meet the minimum GPA, and have previously been making satisfactory academic progress, you will be placed on "warning." Students on "warning" who are otherwise eligible may receive student financial aid for that semester.
Students on warning must meet the SAP requirements the following semester or they will lose eligibility for student financial aid.
Although you may be in good academic standing at the college, your cumulative coursework from all college/universities you’ve attended is calculated in SAP, which may explain why you aren’t meeting the SAP requirements.
Once you have lost student financial aid eligibility for not meeting SAP, you can re-qualify the following semester IF Â you have earned at least 67% of your attempted units and meet the minimum GPA requirements without going over the maximum timeframe.
Federal regulations require that you complete your academic programs within 150% of the standard time frame for your program. At CCCD, we use 60 units as the standard AA/AS degree or transfer program, with 90 attempted units* as the maximum time frame or "unit cap". For Certificates of Achievement, the unit cap is based on 150% of the total units required to complete the certificate (example: the unit cap for an 18 unit certificate is 27 units.)
All units are counted even if you did not receive student financial aid for those units and even if the units do not count for unit credit toward graduation. Once you reach the unit cap for your program, you are ineligible to receive student financial aid.
*The calculation of attempted units includes all coursework completed at CCCD as well as all other course-work completed at other institutions.
If you have an AA/AS, or higher degree, you have reached the unit cap.
You have the right to appeal a student financial aid SAP or unit cap termination. If you lose eligibility for student financial aid as a result of not meeting SAP or going over the unit cap, an appeal form will appear on your documents tab in your online financial aid portal. Complete the form, including a personal statement and documentation of your mitigating circumstances, and turn the form in to your home campus financial aid office prior to the deadline.
If you have an approved Student Education Plan (SEP) and are following that plan, attach a copy of the plan to your appeal; there is no need to re-do an educational plan. If you do not already have an SEP on file, schedule an appointment to meet with a counselor to have a SEP created.
NOTE: Students may only change their program of study on their SEP 2 times during the course of their studies.
The Financial Aid Appeals Committee evaluates all appeals. The committee will take into consideration such factors as your personal statement, your academic history, the documentation you provide to verify your extenuating circumstances, whether you have been following your educational plan or not, and your ability to achieve academic progress in the future. Please allow 4-6 weeks for the committee to evaluate and respond to your appeal.
NOTE: Students may appeal a maximum number of 2 times during the course of their studies within the CCCD.
You were placed on warning because you had an appeal approved which enabled you to receive student financial aid while you focused on completing your courses and earning the necessary grades to meet SAP standards. As a student financial aid recipient, you are required to make satisfactory academic progress toward your degree attainment or transfer. Appeals are generally not accepted if you fail to make progress, unless you have documentation verifying an extenuating circumstance such as a death in your immediate family.
You were placed on probation because you had an appeal approved for warning but did not meet the SAP requirements. You did make progress but had extenuating circumstances that enable you to be placed on probation. You received student financial aid while you focused on completing your courses and earning the necessary grades to meet SAP standards for two semesters - warning then probation. As a student financial aid recipient, you are required to make satisfactory academic progress toward your degree attainment or transfer. Appeals are not accepted if you fail to make progress after you have been on warning then probation in the subsequent semester.
Certificate of Achievement programs that are NOT eligible for student financial aid are:
Biological Lab TechnicianBusiness / Human ResourcesBusiness / MarketingBusiness Management / Retail ManagementBusiness Management / Supply Chain ManagementCriminal JusticeEmergency Management / Homeland SecurityInformaticsProcess Technology
JournalismRecycling and Resource ManagementCriminal Justice / Law Enforcement Option â€" Specialized InvestigatorAutomotive Collision Repair / Automotive Refinishing TechnicianComputer Aided Design and Drafting Real Estate
Machine Technology / CNC Machine ProgrammerAviation Technology / Airframe & Power PlantDrafting Technology / Electro-mechanical Design/DraftingDietetic TechnicianDietetic Technician â€"/Management Health CareEarly Childhood Education / School Age Child CareReligious StudiesDance ConditioningEntertainment Technology / Scenic ArtistMedical Assisting / Administrative - ClinicalElectrocardiography Technician
Management / Retail