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Purchasing

Doing Business with Coast

 

Thank you for your interest in doing business with Coast Colleges.  The goal of the Purchasing Department is to furnish the best possible service and support to all District sites and offices. It is the duty of the Purchasing Department, as empowered by the Board of Trustees, to serve the best interest of the District in all transactions while obtaining the maximum value for each dollar expended. This is all to be accomplished while providing the support necessary to our colleges and offices to ensure the educational success of all students. 

The Purchasing Department is responsible for the purchase and distribution of all supplies, equipment and materials, as well as for arranging services and contractual agreements.  To facilitate this commitment, Coast Colleges has implemented a web-based procurement system hosted by PanetBids, provided at no cost to all interested businesses.  The PlanetBids system allows interested suppliers, contractors, and service providers to register online and to receive automated email notifications of solicitations (Bids, RFP, and quotes) for goods and services pertinent to their business, as well as allowing registered vendors to download bid documents, receive addenda, submit electronic bids, and view bid results through the PlanetBids system.

Both formal and informal solicitations may be processed through this system.  The District is accepting electronic submissions only through PlanetBids.  All responses are due by the date and time indicated on each solicitation and late responses will not be accepted.

Vendors are responsible for registering and maintaining up to date and accurate business profile information in the PlanetBids system.  Vendors may edit their profile information at any time.  A PlanetBids Vendor Guide is available for your reference. 

The Purchasing Department has made every effort to make all aspects of the procurement process easy, secure, and reliable.  However, if you need help or have questions concerning the features available, please click Help within the PlanetBids system for online assistance.  Vendors are responsible for contacting PlanetBids directly for any technical assistance.

Get started now by clicking the link below to the Coast Colleges PlanetBids Vendor Portal:

PlanetBids Vendor Portal

Advantages of electronic bidding:

  • Bid opportunities from the District are posted on a consolidated bid board.
  • Electronically submit bids or proposals eliminating the need to physically drop off bids and attend bid openings
  • Improved vendor registration by being able to define areas of business by use of NAICS commodity codes; Provide regulatory registrations and certifications.
  • Vendors will receive automatic email notifications for bid opportunities relevant to the NAICS codes offered by their company.
  • Electronic bidding provides more time to prepare and fine-tune bids since they can be completed any time prior to the due date and submitted without the need to mail or hand deliver hard copy bid documents, eliminating unforeseen circumstances such as travel delays and mail or courier costs.
  • Immediate bid tabulations via the internet after the bid closing.
  • Increased efficiency and reduced costs for vendors and the District.
  • PlanetBids provides tutorial guides within each module intended to help users navigate through the PlanetBids system with ease and efficiency.